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Don't miss the July 2023 edition!

We know you count on us to keep you up to date with the most important information in the profession. We have compiled updates, blogs, and news for you into this convenient digital publication.

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Dr Alan Sokoloff 1

New Course Available!

This course explains the significant role chiropractic care can play in the sports industry and how a DC can succeed as a Sports Chiropractor. Start your steps to success here!

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Need more guided help? Work with a KMC coach 1-on-1

Sometimes you need more than a self-service, on-demand program and need an expert to analyze your issues, train the corrections, and help you implement the changes, so they stick

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There's no need to fear the OIG. We've got your back!

The most effective chiropractic OIG compliance programs are scaled according to the size of the practice!

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KMC University’s HIPAA Compliance Implementation Program

When a provider or practice manager finally gives serious consideration to their HIPAA compliance needs, even with the best of intentions, a clinic often overlooks or fails to implement essential components of HIPAA compliance. That is why we have created a customized program that includes a full installation of crucial elements of a HIPAA program that, at the same time, trains your team member on how to be the Compliance Officer.

Between your assigned, certified specialist and your appointed Compliance Officer and providers, the program is customized specifically for your practice needs. Think of your great-grandmother’s handstitched quilt she made many years ago, and how the careful stitching tightly holds the quilt together still today.  Often, cookie-cutter patterns built by machines have increased vulnerabilities as a missed stitch can unravel the entire piece.  We will keep our eyes on every stitch, making sure to provide the masterpiece you need to be HIPAA compliant.  While you seek to preserve the quilt with preventive measures, we will teach you how to maintain and care for your HIPAA program.

There are a variety of HIPAA programs available. Some provide fancy portals with online forms that allow the clinic to check box their way through implementation of policies and procedures. Although having all your HIPAA documents in a cloud based service may seem like efficiency, the proof in recent audits has told us otherwise. As compliance specialists, we have seen some extensive HIPAA violations and worked with clients through the investigation process. In our data collection stage we found  providers who utilized automated software did not know what they were answering. They did not have a true understanding of HIPAA terminology or the rules and regulations. They just wanted to complete the forms and move on. Shortcuts can be costly, especially when it relates to federal laws.

The Hands On Approach

KMC University has teamed up with Easy Tech Compliance to address both the privacy and security side of HIPAA Implementation. We believe a clinic should own HIPAA in the sense, know what to do, when to do it and how to do it. HIPAA is not optional and it is a key foundational piece of healthcare business. A provider should not be solely reliant on external parties to manage their HIPAA compliance because when it comes down to it, the provider is ultimately responsible. Does that mean all remote services or cloud based services are bad, absolutely not. But it does mean, you cannot delegate without supervision and you must be involved in the process constantly. Checks and balances must be in place. With that in mind, at KMC University, we believe in the hands-on approach and we help you find a way to make it easy and efficient.

During the implementation program, the KMC University specialist will carry the load by analyzing data, tracking Protected Health Information (PHI) in your clinic, and identifying vulnerabilities. We then create and customize each form, log, and policy your clinic needs to be compliant. Because our compliance team is certified and trained, we will serve as your compliance officer during this time, taking the anxiety and worry off your shoulders. You can trust your HIPAA compliance needs to a company that has a reputation for compliance excellence.

What’s Included

  •  Customized digital HIPAA Compliance Manual for your practice
  • A comprehensive baseline HIPAA Security Risk Assessment, and follow-up corrective actions
  • A complete tracking of PHI in the clinic
  • Identification of all vendors who qualify as Business Associates, requiring special handling
  • Personalized, compliant Business Associate Agreement templates, and signed agreements with all applicable vendors
  • Personalized and compliant Notice of Privacy Practices according to the new standards
  • Processes, policies, and procedures necessary to respond to privacy related patient requests such as records requests, amendments and restriction of PHI disclosure
  • Audits of all devices and applications on which PHI resides
  • Role-Based Access Assignments developed and documented
  • Training and equipping staff for HIPAA Risk Management; we teach you how to keep HIPAA alive
  • Written Contingency Plans based on Security Risk Analysis Threats and Vulnerabilities
  • Risk Action Assignments with clear target dates
  • HIPAA Training for all workforce members
  • Necessary Confidentiality Agreements for all workforce members
  • Structured Guidance and Policy to resolve and minimize Security Risks

If you have some type of HIPAA program in place, even if it’s out of date, we recommend starting with a HIPAA Assessment so we can meet you where you are. After that review, we can make recommendations as to what is necessary to safely knit all the pieces of your HIPAA quilt together for your safety and peace of mind.

Ready to get started with the review?   Click here

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I just wanted to touch base and let you know how much you have helped my daily routine. I just can't tell you how much time and effort I have put in trying to figure out and correct the modifiers on our claims. We have been putting those in by hand and as you can well imagine there were many errors and many times our claims were stopped or just not paid. It seems to me half my life was spent trying to figure out just why we weren't getting paid. I am in awe of how you just clicked buttons and made my life so much easier. I can't thank you enough. I have a pile of old corrections to fix and after that I am done with this issue for good. I am working hard on my homework and although it is extremely difficult and tedious I do see light at the end of the tunnel. Just want you to know I appreciate more than you will ever know. Thanks again.

Peggy Mitchell